Kaizen is a practice that was invented in Toyota factories to bring the working processes to perfection, spending a minimum of money on the organization of production. So the principles of an absence of big warehouses, constant quality control at each stage of work, supervision of process in search of defects and many other things were formulated. Including the 5S system, which usually begins the study and implementation of the Kaizen system.
5S: sorting, systematization, keeping clean, standardization, improvement-the principles on which the ideal work should be based.
We have as much to do at home as at work, so why not use useful tips for personal purposes? 5S is sometimes perceived only as a mandatory cleaning of workplaces at the end of the working day, so the results are not visible. What is the point of putting things in their places, if they are uncomfortable to use! No, with a simple cleaning the car is not assembled.
5S is a workplace organization tool for efficient performance of functions.
Cleaning on the principles of Kaizen should give certain results. There should be more space, daily chores will be easier to do, and keeping the house clean will become a natural habit. Kaizen implies an endless pursuit of perfection, so do not expect that after one General cleaning your house will Shine. Kaizen is introduced gradually and will take time.
The purpose of cleaning is not just to make it clean. The main task — to create a space in your apartment or in your home, which will be convenient and easy to clean. There’s not much to do. A lot to think about. The speed and comfort of cleaning will depend on your decisions.
Tools that you need to stock up before cleaning: colored stickers (they will act as a Kanban-icon, marking the object), enthusiasm and willingness to turn the usual order. Moving on to the 5S system.
This clear division of things into necessary and unnecessary, and from the last you want to quickly get rid of.
How to do it? First, you need to make room in the middle of the room, there will send temporarily things for which there is no place. Then define the zone from which you will start sorting. Be sure to take the position in which you are functioning on the spot. If it’s a Desk, sit on a chair. If this wardrobe-get up in front of the mirror. If this is a kitchen-stand at the sink or the stove. This is the starting point from which you will decide how and what to do with things. Pick up any object and answer a few questions:
- How much do I need this item?
- Is this item needed here?
- How often do I use it?
- When was the last time I picked it up?
- If the object is needed in this place, often used and should be at arm’s length, then mark it with a green sticker. The right objects, which are used rarely, marked yellow.
If the item is not needed in this place, move it to where it should be. If you don’t know where to send it right now, stick orange and fold in the middle of the room. If you have not picked up an item for more than six months, it will receive a red mark.
What to do with the red marks? Best to throw it away. Kaizen philosophy is incompatible with large stocks, one of its tenets is the reduction of warehouse space. Of course, it’s not that simple. Sometimes the lack of stocks is simply unprofitable, but we used to put” just in case ” old things, broken equipment, and suddenly useful?
Throw away junk and garbage need without pity!
Give an honest answer to the question, when will you finish embroidering this pillow, which you started in school in needlework class? When will you assemble from two broken fans a third one working? When will fashion come again for a dress that is nothing yet? It was now or never. It is enough to throw out all the garbage to make the house much cleaner. In the end, keeping a dusty Museum in the house is unprofitable: count just for comparison, how much is the annual rent of a few square meters in your area.
2. Compliance with the order or systematization
Necessary things need to be stored so that you can quickly find and use them. This is ergonomics in its purest form, only your experience, and your practice should help here. When you put things in their places, it is important to get rid of the patterns that have been fixed in the behavior. If you are used to that chair is always to the right of the sofa, because it is always puts your parents, then think, maybe you should place the chair where it will be convenient?
It is very easy to find out that you put things wrong. If the same object is constantly out of place, it is simply not its place. Your task is to find for each thing a space in which it will be convenient to return it. When the subject is convenient not just to take, but also to put back, cleanliness is brought to automatism.
If items are used together, store them side by side. Closer — with the green markers. With yellow-away. Getting to any object with a green mark should be easy, the trajectory of your movements should be very simple. For example, a box of jewelry fits well on the top shelf, but you get it every day, and you need to reach the shelf. So this place isn’t right.
Put similar things in containers. For each drawer, define its purpose. If you keep equipment in one place, do not put documents there. Distribute your documents into different folders. And do not be lazy to sign boxes and folders!
Do not be afraid to spend money on functional furniture and quality tools. Good furniture is half of your success. While cleaning immediately change the situation will not work, but you will be able to outline a plan of change.
Not hurry. Kaizen is gradual change, not revolutionary transformation.
3. Keep clean
Consider the steps that will help every day to keep the house in order. For example, if there is too much distance between the shelves in the closet, then large stacks of things get knocked down and crumpled. To prevent this from happening, change the distance between the shelves and make it smaller — you will fit on them as many things, and they will not crumple. Taking into account the prevalence of furniture studios, this task will be up to you.
If you have many rooms, it makes sense to put a trash can in each. To overcome apathy: when the paper from the table does not want to carry in the trash, just dump them in a basket under the table, and once a day collect waste from the entire apartment.
Identify sources of debris, crumbs and dirt and put barriers in the way: lay mats in front of the door or make room for a dustpan and brush near the kitchen table, so as not to run after him to another room every time you need to sweep.
Such little things, reducing our work, seem an easy solution for the lazy. But, even if you are ready to rush to wash the floors at any second, they will save your time.
Rules of cleaning and cleanliness should be mandatory for everyone, and successful solutions should be standardized and applied in practice. At home, it is hardly necessary to hang instructions and collect signatures from all family members under the cleaning schedules, but it will be useful to fix the responsibility of each for one piece of work orally. Few people like to clean. But no wonder we are looking for solutions for the lazy.
Standardize the reward system: if someone offers a new ergonomic solution, it is necessary to mark it with a reward. Especially well the method works when you need to stimulate children. Children’s imagination is the best source of non-standard solutions, even when it comes to cleaning.
The principles of the system should become a habit so that you want to make the house better with each cleaning. It makes no sense to sort all the things in the apartment every week, but to repeat the General cleaning with the application of color marks is useful once every few months. Include in your budget planning funds for updating your furniture and repairs. Draw diagrams of the arrangement of things and do not be afraid to make permutations. Evaluate results with before and after photos.
Kaizen principles do not discover America. They are based entirely on common sense and experience. But they are included in a single system, which we all somehow already apply (or at least try).
If you want to clean up the desktop and saw that cleaning takes a lot of time and effort, you want to throw everything and go back to the old mess. But it is more profitable to analyze the causes of difficulties, to put a smaller table or to have a special shelf for storing papers. So you can improve the workplace, and yourself with it indefinitely. This will be the Kaizen philosophy in action for you personally.